Electronic Signatures

Yes, Provided It Offers Verifiable Proof of Delivery, Content, Time, and Audit Trail.

Contrary to popular assumptions, email can be used as legal proof in court. But there is a catch: ordinary email records are often weaker as a show of proof. A sent-folder copy, screenshot, PDF printout, read receipt, or internal archive may help show what someone believes happened. However, the question of whether the email can be authenticated and tied to reliable proof of sending, delivery, content, attachments, and time remains.

The Food and Drug Administration (FDA) has published guidance for compliance with specific regulations in 21 CFR Part 11. This guidance is intended to describe the FDA’s current thinking regarding the scope and application of part 11 of Title 21 of the Code of Federal Regulations; Electronic Records; Electronic Signatures (21 CFR Part 11).

An important trend for companies today is use of web-based messaging and CRM platforms such as Salesforce.com to manage, track and/or secure outbound correspondence. While some of these platforms let you send attached documents with your message, most (including Salesforce.com) do not save copies of attachments in the sent record stored in the web-based system.

Use of Email to Satisfy Mail Delivery Requirements of SEC Disclosure Rules We were recently asked to review the disclosure by mail delivery requirements of US Securities and Exchange Commission (SEC) Rule 14d-4. In summary, RPost’s patented technology is uniquely positioned to serve as an alternative to delivery by postal mail while meeting requirements for these disclosure […]

RPost has set the standard for email proof, privacy, and electronic signatures globally. In 2009, the Colombian postal service 4-72, Colombia’s Digital Signature Certifying Authority – Certicamara, and the technology arm for Colombia’s Chambers of Commerce, teamed with RPost to launch RPost’s Registered Email™ service as the official certified electronic mail service – locally know as CertiM@il. […]