Florida Bar: Work-from-Home Tech Toolkit for Lawyers

Summary of the Webinar

In this Florida Bar educational webinar, Jake Finnell, Vice President at RPost, reviews best practices and tools to optimize lawyers’ work-from-home environment, from video conferencing, virtual receptionists, and billing & accounting systems to e-sign and e-security tools including replacing courier and certified mail with Registered Email services.

Jake Finnell further explains how RMail® email encryption and RSign® e-signatures can become powerful tools for legal firms and lawyers in the new work-from-home environment, explaining the following the topics:

1. Email Misconceptions from a legal perspective.
2. Legal Proof® of email delivery and email content & attachments with regular email services.
3. Intuitive email encryption using RMail® for both senders and recipients.
4. Encrypted email direct to the recipient inbox using RMail®.
5. Benefits of encrypted email direct delivery to recipient inbox.
6. RMail® user interface and features within Microsoft Outlook which includes:
   a. Registered Email® – Open Track, Delivery, Content Proof,
   b. Email Encryption – Data Privacy, Proof of Compliance, Direct Delivery,
   c. TLS Encryption and Password Protected AES 256-bit encrypted PDF Wrapper,
   d. Electronic Signatures – Speed Signoff, and Legal Authentication,
   e. Large File Transfer – Upto 1 GB file transfers from Outlook, and
   f. Email Fraud Alert – Suspicious Reply-To Auto Warning.

Finnell details RMail® features and the benefits of email encryption – sender view and recipient view, Registered Email™ message – recipient view, Registered Email™ message banner importance, and the Registered Receipt™ email and Registered Receipt™ authentication which are used prove email delivery and email content to the recipient and the court.

Finnell explains the differences between Miscrosoft Outlook “Read Receipt” and “RMail® Registered Recepit™ authentication”. He further talks about the importance of meta data scrubbing and how RMail® enables senders to easily do that. He demonstrates RMail® and cleanDocs integrates, and the following: recipient checking, scrubbing meta data, and RMail® Track, Prove, E-Sign and Encrypt features with cleanDocs.