Watch Carrie Holt’s full panel session at Optimize! FinTech ( click here, starts at minute 11).
Branch Chief, Litigation Support Services – Division of Enforcement, United States Securities & Exchange Commission
Registered Email™, RMail, and RSign run elegantly inside Microsoft Outlook and Office 365, Gmail, Salesforce.com, and may easily be automated using standard mail merge and other email sending automation tools.
All-in-one Messaging Solution for Regulatory and Government Legal Professionals
Regulatory, oversight, enforcement, and litigation related legal professionals know the importance of evidence, confidentiality, and timeliness, as these are mandatory for success in their field. RMail Registered Email™ certified e-delivery proof empowers attorneys, litigation support, investigatory, enforcement and other government professionals with messaging tools that provide legal and court accepted proof of electronic delivery, the ability to send encrypted email privately, and the convenience of shifting important correspondence to email.
The Power of Proof
When deadlines need to be met or when disputes may arise concerning “who said what when,” or “who received what when,” proof matters. With RMail’s Registered Receipt email record, you’ll get certified evidence of compliance with every RMail message you send, proving delivery, time of delivery, and exact message content. The Registered Receipt™ record provides court-admissible evidence of delivery and is considered an acceptable form of notice as defined by regulators.
Retaining this form of electronic delivery proof is not only faster than relying on postal mail, it can also be much easier. Because the Registered Receipt emails are stored in a dedicated inbox folder, users can easily reference them in the event of a dispute or investigation.
Main Features for Government Regulators
Registered Email™ certified e-delivery tracking and proof
provides advanced open and delivery tracking and proof, with timestamped proof of original
content legally delivered. It
returns to the sender a court-admissible timestamped Registered Receipt email without requiring
any action or setting at
the recipient level.
Registered Email proof is most popular among litigation support, lawyer, and other government professionals.
File Share One-Time-Box™
— RMail provides more secure file sharing. Senders can easily attach and track up to 1GB of
files from Outlook or RMail
Web and send them securely to any recipient with encryption and configurable self-purging
options (from 1 to 90 days) in
a one-time online storage box that eliminates the risk of download recipients being able to see
the sender’s cloud
storage file structure.
RMail File Sharing is most popular during the investigation and litigation process.
automatically delivers email in a unique way to each recipient, creating the simplest user
experience for the recipient
while also returning auditable proof of privacy and compliance to the sender — going far beyond
basic TLS and
link-retrieval systems. RMail includes different levels of encryption for when it is important
to keep messages private
from recipient’s email administrators and others inside their organization.
Certified, Timestamped, Court Admissible Proof of Email Delivery
Law Partner at Jeffer Mangels Butler & Mitchell LLP in The Corporate Counsel Guide.
“The RPost services satisfied the evaluation requirements with a score that was more than double the score of the closest comparable technology and service provider. More importantly, RPost was the only solution that satisfied all seven legal requirements essential to yield a legally valid and court admissible record with high evidential weight as to the official time a notice was sent, received, and the content of the notice cover and attachments. This protects the sender’s organization in the case where time, receipt, notice content, or notice compliance is challenged by the recipient. The RPost service is the provider of choice for converting legal and contract notices to electronic delivery. Additionally, the RPost service includes advanced email encryption options and functionality for obtaining recipient electronic signatures on contracts attached to email, as an all-in-one package.” Adds Stanley Gibson in the Jeffer Mangels Butler & Mitchell LLP “The Corporate Counsel Guide”.
RMail® Registered Email™ and Registered Encryption™ provide simple to use and automated privacy compliance for HIPAA, GDPR, and other state and country regulations protecting personal private information, returning auditable proof of privacy compliance and legal and court admissible delivery in the form of a Registered Receipt™ email record for each message sent. Different industries have different requirements for proof of delivery of legal notices, with Registered Email™ services relied on internationally for the highest evidential and court admissible electronic record of proof of delivery, content, and timestamp.