Industries & Operations
The Institute of Financial Accountants (IFA) endorsed the use of RMail secure and certified electronic messaging services to support GDPR compliance. RMail has been identified with the highest rating for email privacy for GDPR compliance in an industry GDPR Compliance Guide. This technology guide identifies top criteria important for European General Data Protection Regulation (GDPR) email privacy compliance, rates a selection of leading technologies across these criteria, and concludes RMail services by RPost is top choice.
As a growing accountancy practice, we were looking for a secure email product at an affordable price to help us comply with GDPR. We chose RMail as it returns proof of fact of encrypted delivery to protect the organisation in the event of an external compliance inspection. After a quick and easy to follow training session, we were up and running in no time at all. RMail is easy and straightforward to use, with the knowledge that you are sending sensitive data securely to your clients. RMail is an excellent product and service.
Member of the Institute of Financial Accountants
RMail specializes in security and compliance with its top-rated email encryption, auditable proof of privacy compliance, secure large file sending, and certified e-delivery services.
RMail runs elegantly inside Microsoft Outlook and Office 365, Gmail, and web browsers, providing one-click options for accounting professionals and their staff to add simple to use security, encryption, and certified email services to their normal workflow.
RMail Customers with a Microsoft email offering with Office 365 (e.g. E3 or E5) choose RMail for its email encryption because of the elegant user experience, especially for the recipient, and for the Registered Receipt proof of compliance and tracking record.
Some of the most popular services for accounting professionals are:
Email encryption for privacy compliance automatically delivers email in a unique way to each recipient, creating the simplest user experience for the recipient while returning auditable proof of privacy and compliance to the sender– going far beyond basic TLS and link-retrieval systems. RMail includes different levels of encryption for when it is important to keep messages private from the recipient’s email administrator or email systems like Gmail, and others who may otherwise have access to their email.
RMail transmission encryption is most popular among accounting professionals when communicating financial statements, pre-audit details, tax information and other financial data that is strategic to the client. RMail message-level encryption is most popular when communicating confidential financial information that is very sensitive that the client might not want email administrators or others in the company to have access to.
Registered Email™ certified e-delivery tracking and proof with optional encryption provides advanced open and delivery tracking and proof, with timestamped proof of original content legally delivered. It returns to the sender a court-admissible timestamped Registered Receipt email without requiring any action or setting at the recipient level.
Registered Email proof is most popular when a sending accounting professional wants audit-ready proof of timestamped content delivered, when submitting disclosures, opinions, or deadline information of consequence.
Registered Email proof with encryption is most popular when the sender wants audit-ready proof of fact of encrypted, privacy compliant delivery.
RMail Secure File Share One-Time-Box™ — RMail provides privacy compliant secure file sharing. Senders can easily attach and track up to 1GB of files from Outlook or the RMail Web app and send them securely to any recipient with encryption and configurable self-purging options (from 1 to 90 days) in a one-time online storage box that eliminates the risk of download recipients being able to see the sender’s cloud storage file structure.
RMail Secure File Sharing is most popular when sending accounting files, QuickBooks files, tax preparation, and pre-audit and financial review files.
RSign® eSignature are the simplest to use, most affordable full featured web-based electronic signature service. RSign makes it easy for signers to complete and sign documents using any desktop or mobile web browser in an intuitive, guided signing process.
RSign is the easiest way to obtain client signatures on tax statements, eSign verifications, and other information filled into forms sent by email or posted on websites, with the completed form compiled as a PDF record and with options to automatically back-fill form data into the accounting information management system.
RMail Gateway Secure Send™ makes it easy to automate and ensure HIPAA and PII compliant and auditable encrypted email in all outbound email or for certain messages based on message content, senders, recipients, or patterns inside messages.
RMail Gateway is popular among IT staff as a simple way to automate encryption from certain senders, to certain recipient domains, based on message content or content patterns like client personal social security and financial statement related numbers, or by adding a “#” or another indicator in the subject of mobile device email.
Right Recipient™ reduces risk of sending an email to the wrong person based on Outlook auto-complete address functions. Right Recipient provides an extra check to prevent inadvertent emails being sent to similar names and while checking the address, recommends other options such as encrypting email.
Right Recipient is useful all professions that send critical client information to external parties; in particular those using Outlook address auto-complete functions. This service is provided in partnership with cleanDocs from DocsCorp.
GDPR Data Privacy Guide Identifies RMail Email Encryption as Top Choice.
Nick Hawke, Chief Executive Officer, Association of Professional Compliance Consultants (APCC), in the Foreword of the report, remarked, “This paper marks a significant contribution to the GDPR compliance debate, by providing a robust assessment of the concerns and a powerful methodology to guide practical compliance. It also offers useful parameters that an organization should consider in its selection of an appropriate solution and a perspective on several of the leading offerings.” The report states that GDPR defines what is to be achieved rather than how the requirements should be fulfilled. Consequently, it does not state a requirement to use a specific method of encrypting email, but it does require the handler of consumer non-public and personal information to maintain not only privacy of that information, but also the ability to demonstrate compliance with the privacy requirements. These requirements are discussed in detail in GDPR Article 5 Clause 1(f) and 2, and Article 32 Clause 1(a) and 1(d) which focus on the requirement to protect personal data during transmission with the ability to demonstrate fact of protection of personal data. (Guide available upon request.)
RMail® email encryption and secure file sharing, and RSign e-signatures provide simple to use and automated privacy for compliance with privacy standards internationally, including GDPR, and other state and country regulations protecting personal private information.
