Guides & Opinions
Converting Legal & Contract Notices from Paper to Electronic Delivery, a Corporate Counsel
Guide
This analysis discusses legal principles and ESIGN and UETA requirements and explains the
different types of
technologies available and capabilities. It concludes that RPost, with its Registered Email™
service is a comprehensive
solution that meets all of the noted criteria. The analysis further reviews key factors
including: 1. User simplicity:
Once installed, all have intuitive user interfaces. 2. Ability to automate: RPost and
OpenText are both easily
configurable to send high volumes or automated notices from standard database applications.
3. Support for compliance
with e-discovery: Of the products analyzed, RPost appeared to have the most robust record
for e-discovery and
admissibility purposes, along with robust reporting for an administrator. These records are
embedded within RPost’s
Registered Receipt™ transaction record and returned to the sender with an optional on-line
secure searchable archive. 4.
Ease of implementation: RPost and MS Outlook are the simplest to install and implement.
RPost states that it integrates
with any email program (Outlook, Lotus, Groupwise, Zimbra, BlackBerry, web browsers, etc.),
through certain managed
email service providers, or as an embedded application within certain appliances. OpenText
and Axway require server
infrastructure, and VeriSign requires email programs that integrate with PKI digital
certificates. 5. Flexibility in
cost models: In terms of pricing and plans, RPost has opted to provide services either on a
pay-per-use basis with
pricing published on its website (with all software, start-up, service, support, training
cost fully loaded into a cost
equivalent to about the cost of a postage stamp per use), or unpublished per user monthly or
annual licenses. The others
do not have pay-per-use plans and generally obscure pricing specifics.
